5 things you should know before you meet your Wedding Planner / Decor Stylist

5 Step Checklist 

First off, we would like to give our warmest congratulations to your beloved and you. May your wedding day be memorable and the weather clear. ( We all know how global warming is always messing around with our emotions especially on such days..)

Let’s now get to the down and dirty, roll up our sleeves and set on this planning business.

You have decided to get some assistance for the big day and you have gone ahead to set an appointment with an Event Planner.

Then comes the big question, what do you need? How do you prepare for you meeting?

Here are a few pointers:

1. Wedding Date and Venue

It is important to have a date and venue set for your wedding, even if not definite. This will help your planner be able to confirm their availability, book for other suppliers and upon your confirmation; they should be able to prioritize your needs above those of other enquiries.

2.How many people will be in attendance?

 This is an important highlight as it will influence every other aspect of the wedding, from décor to catering.

It is also important that you include the number of persons in the bridal party. For example, if you are expecting 100 guests and the Bridal party (Groom, bride, groomsmen, bridesmaid’s, maid of honour, best man) is of 12 people, then you would need 112 chairs.

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3.Select a Theme and Colour Scheme

A theme refers to the general style or feel of the wedding. This can be answered by asking the following questions:

  • When will your wedding be held? (season or time of year)
  • What mood do I want at my wedding?
  • How do I want it to look like?
  • What are our hobbies, likes, dislikes?
  • What best reflects us? (think in terms of adjectives, fun, outgoing)

These are just but a few of the questions that could help you settle this dilemma.

A colour scheme allows the Planner to create a unification of all elements in the wedding. This ensures an easy flow of theme within the event. In brief, it allows the planner to help you create a masterpiece on your blank canvas

TIP: Visit Facebook pages, Instagram pages and Pinterest boards with wedding-related content. They have a wide array of choices and will help you choose and define your theme more suitably.

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4.Pictures and Cut outs of your ideas

 Bring along pictures saved from your internet searches, photos from other weddings you have attended and perhaps, including cut-outs from magazines or other publishing. This will help your planner understand your individual tastes and preferences, allowing them to tailor make your wedding to your liking.

Be clear about the elements you would really wish maintained, those that you would like to spend on or not spend on.

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5.Your Budget

As in all aspects of life, a budget is essential in all your pursuits, including this once in a life time event. This will guide the planner in guiding you on various stages and aspects of the planning process.

This knowledge will help them bargain with vendors, find the best resources for you and offer customized solutions as per your needs.

In this regard, you are also encouraged to have with you:

  • Three elements you feel are a must have at the wedding
  • The things you do not want at your wedding


It is important to do your background research on the planner beforehand so as to ascertain their credibility.

If possible, attend the meeting with the person with whom you will be making decisions with so that they are also able to ask and be familiar with the process.

We hope this helps!! Please let us know if this was helpful.

Oohh and don’t forget sharing is caring 🙂

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Warmly Yours,

Urban Live 🙂


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